May 4, 2016

IT STEERING COMMITTEE MEETING
Meeting called to order by Cruse Melvin at 10:00 a.m. and adjourned at 10:35 a.m.

 
Attendees: Cruse Melvin, James Marquart, Priscilla Parsons, Kevin Smith, Juan Zabala, Vicki McNeil, Larry Osborne, Sherry Waldon-Wells and Tim Gonzales

Approval of Minutes:Wed., April 6th, 2016

(Cruse Melvin)

Minutes were distributed and approved as written.

Monthly Status Report

Discussion

(Priscilla Parsons)

Active Projects

• Office 365 – 90% complete
  • All faculty / staff have been migrated
  • Systems that are configured to send email – in progress
  • Updated “help” on IT Support and Services website – in progress
    
    
• Ellucian Banner 9 / CAS upgrade / Multi-Factor Authentication
  
  • Expected go-live with HR – early June
  • Finance and Student to follow over the next 6-9 months.
    
    
• Voice System Upgrade
  
  • Migration to correct licensing model will require additional work and migration
    
    
• Ad Astra Scheduling Software – on hold
  
  • Project start pending Assistant Registrar hire
    
    
• Research and Sponsored Programs Administration (go-live scheduled May 13)
  
  • Evisions Cayuse 424: completion and submission of federal grant proposals
  • Evisions Cayuse IRB:  control of human subjects research
    
    
• NSF Cyberinfrastructure Grant
  
  • First faculty forum held April 22; About 18 faculty members attended
  • Equipment configuration & installation in progress.
  • Dr. Kelleher will coordinate the creation of an interest group for data-driven network requirements.
    
    
• SciQuest eSourcing Director - completed
  
  • Creates procurement events, manage bids and award contracts automatically
    
    
• Digital Signage
  
  • Project team established (Kate Downing / Dale Lack leads)
  • Procurement Process Active (RFP if needed)
    
    
• Blackboard to Banner Grade Integration
  • Statement of Work signed with Ellucian
  • Anticipated pilot group Summer II
    
    
• Laptop encryption (for data at rest, not in transit)
  
  • Established Advisory Committee
  • Definition of campus requirements – active
  • Demo / pilot top two solutions with advisory committee volunteers

• Miscellaneous
  
  • ODS upgrade from 8.4.1 to 8.5 (used by Argos for Banner reporting)
  • Security Awareness Program
  • October 2016 – Security Awareness Month
  • Campus roll-out of website and communications June 2016
  • College of Education admissions automation COSP (go live 5/20/16 )
  • College of Education Blackboard learning outcomes based reporting  (go-live 6/3/16)
  • CRM and Touchnet Integration – (available 5/31/16)
    
     

Completed Projects

• SciQuest eSourcing Director
• Upcoming Projects
• DLP – Data Loss Prevention – Identity Finder pilot
• eSignature (TSUS initiative)
• New building access control
• Environmental (HVAC) system upgrade
• Workflow – product assessment and recommendation
• Students having the ability to print from their own devices in the Library
  and deduct from their allowance - research phase
• CRM upgrade to version 4 (development environment by 5/15/16)
• Pre-work for technologies to support student retention
• Attended an informal presentation from Singlewire about InformaCast. It will
  allow mass notifications to be sent out to networked-based devices.
   
  
  

General

Outages:  None

Academic Computing Committee (Larry Osborne)

Dr. Andrei conducted a presentation concerning having a standard syllabus for all faculty.

Next Meeting Wednesday, August 3rd, 2016 10:00 a.m. Plummer Conference Room #102