September 7, 2016
- Date/Time
- Wednesday, 09/07/2016
- Location
- Plummer Conference Room
- Submitted By:
- Rachel Juneau
IT STEERING COMMITTEE MEETING
Meeting called to order by James Marquart at 10:00 a.m. and adjourned at 10:45 a.m.
Attendees: James Marquart, Craig Ness, Priscilla Parsons, Kevin Smith, Vicki McNeil, Larry Osborne, Juan Zabala, Sherry Waldon-Wells, and Tim Gonzales
Approval of Minutes:Wed., August 3rd, 2016
(James Marquart)
Minutes were distributed and approved as written.
Monthly Status Report
Discussion
(Priscilla Parsons)
Active Projects
- Ellucian Banner 9 – no change – 90% complete
- HR training pending FY16 close; FY17 open;
- Finance and Student to follow over the coming year.
- Voice System Upgrade
- Upgrade complete;
- Outstanding issue with phone queues resolved;
- Emergency Responder Configuration in progress;
- License review for soft phones in progress.
- Ad Astra Scheduling Software – report pending
- NSF Cyberinfrastructure Grant
- Equipment configuration & installation continues;
- Upcoming activities include access request procedures and baseline measurement.
- Digital Signage
- RFP expected to post mid-September.
- RFP expected to post mid-September.
- Blackboard to Banner Grade Integration – at risk
- Blackboard temporary environment used to develop integration has been disabled;
- Next steps: re-establish environment; possible re-install; resume testing and pilot;
- Proposed pilot with small number of courses planned for Fall (2nd 5 week session)
- CRM (Recruiter) upgrade
- Go-Live Scheduled Sept 7 through Sept 9;
- Ellucian consulting (remote) will be used to review/plan new features.
- Multi-factor authentication proposed schedule:
- Require for Banner 9 (off campus) – Fall 2016
- Required for server access – Fall 2016
- Optional use for VPN access Fall 2016
- Required use for VPN access Spring 2017
- Miscellaneous
- Environmental (HVAC) system upgrade
- New buildings to be on new system (Structureware running locally);
- Installation of enterprise version of system in progress;
- 5 year plan under development for full campus transition
- Student BYOD printing – active
- Access Control Policy / Procedures for upcoming buildings
Completed Projects
- Research and Sponsored Programs Administration Evisions Cayuse
- College of Education
- Admissions process automation COSP; Bb learning outcomes based
reporting
Upcoming Projects
- DLP – Data Loss Prevention – Identity Finder pilot
- eSignature (TSUS initiative)
- Student Retention Technologies
- Possible development partner for Ellucian Analytics product
- Possible HPC deployment with College of Engineering / CICE
General
Outages: Network outage Tuesday, Sept 6, 4:30 – 5:00 pm
Other
David Short and Jenny Wagner will be invited to the next meeting to provide an update on Ad Astra.
Next Meeting Wednesday, October 5th, 2016 10:00 a.m. Wayne A. Reaud Building #312