Section 2 - General Policies

Policy Number: 2.11 - APPROVAL TO PURCHASE ALCOHOL

SCOPE: FACULTY AND STAFF Issued: 4/1/00


1. Policy: Alcohol, for those functions at which it is deemed by the Vice President for Finance and Operations or President to be appropriate and desirable to serve alcoholic beverages, may not be purchased with funds (e.g. 001 and 256) held in the State Treasury. Where not expressly prohibited, certain gift funds, designated funds, auxiliary funds or restricted funds may be used for this purpose. The Vice President of Finance and Operations shall be responsible for determining the proper source and use of funds for such purpose before the expenditure is allowed.

2. Procedure:

2.1 Persons intending to purchase alcohol via a requisition should submit a completed "Request to Purchase Alcohol with University Funds" form with the requisition prior to processing The Purchasing Department will forward the package to the Vice President for Finance and Operations for approval. If approval is not obtained prior to the expense being incurred, the expenditure becomes the personal obligation of the individual making the purchase, and the University is under no obligation to reimburse the employee.

2.2 Employees desiring to be reimbursed for alcohol purchases made as part of travel and entertainment activities should complete and obtain approval of the "Request to Purchase Alcohol with University Funds" form prior to incurring the expense. If approval is not obtained prior to the expense being incurred, the expenditure becomes the personal obligation of the individual making the purchase, and the University is under no obligation to reimburse the employee.