LU Email

Lamar University provides email and calendar services to all employees.  

Keep your email account secure.  Lamar University personnel will never ask you for your password!

Getting Started

Set up Outlook Desktop Client-Windows (Mandatory)

Note: This is mandatory for Outlook Desktop Clients and only needs to be preformed once.

  1. From your workstation, select Start
  2. In the search box, type Mail press Enter
  3. In the Mail Setup – Outlook window, click Show Profiles


mail set-up profiles

  1. In the Mail window, click Add.
  2. Type a profile name (ex: LU Office 365), then click OK
  3. Select Always use this profile, click on the downward arrow and select LU Office 365, then click OK.

    Note: If you have multiple accounts, select Prompt for a profile to be used to allow you to select which account to login to.
  4. In the Add Account window, type your LEA email address, lea@lamar.edu, then click Next.
  5. Wait for configuration to complete, then click Finish. Your account should automatically configure without errors. If you receive errors please verify you entered the correct email address in the format of lea@lamar.edu and try again.

    Add Account - O365
  6. Reboot your computer before opening Outlook.

Set up Mac Mail (Mandatory)

  1. From your workstation, select Apple > System Preferences
  2. In the search box, type Internet Accounts press Return
  3. Select Exchange
  4. Type your name, your LEA email address, lea@lamar.edu, password and click Sign in
  5. Make sure all are checked and select Done

Set up Outlook for Mac (Mandatory)

  1. Open Outlook
  2. Select Tools > Accounts 
  3. Select Exchange or Office 365
  4. In the E-mail address box, type your LEA email address, lea@lamar.edu, 
  5. Type your LEA email address, lea@lamar.edu and password.
  6. Click Add Account
  7. Select Always use my response for this server and click Allow.

Mobile Devices

Use phone/tablet settings for Android

  1. Tap Settings > Accounts > Add account > Email.
    Android_Settings_Built_In
  2. Choose email.
  3. Type your full email address, for example jsmith@lamar.edu, type your password, and then tap Next.
  4. Select the Microsoft active sync.
  5. Once the device verifies the server settings, the Account Options page opens. Accept the defaults or select the options for how you want to receive and send your mail, and then tap Next. (You may need to scroll down to see Next.)
  6. On the Set up email page you can change the name of your account. When you're finished tap Next or Done.

If you synced your calendar and contacts in step 5 you can go to those apps on your phone to view any items that might be there.  It might take a few minutes for everything to sync.

If your device can't connect, make sure you typed your email address and password correctly and try again. If you still can't connect try setting it up manually. 

IMAP using phone/tablet settings

Note:  If you're setting up an IMAP account only your email will sync to your device. Any calendar and contacts associated with that account remains stored on your local computer.

  1. Tap Settings > Account > Add account > Email.
    android_add_accounts_built_in
  2. Type your full email address, for example jsmith@lamar.edu, and your password, and then select Manual.
  3. Depending on the type of account you're setting up, select IMAP.

    android_imap_account_type

  4. On the Incoming server settings page, check that your email address is correct and add the following:

Domain\Username - Type your full email address in this box, for example, jsmith@lamar.edu. If Domain and Username are separate text boxes in your version of Android, leave the Domain box empty, and type your full email address in the Username box.

  • Password - Use the password that you use to access your account.
  • IMAP Server - Type your incoming server name: outlook.office365.com.
  • Security type - SSL.
  • Port number - Type your port number: 993. Tap Next.

 android_imap_incoming server

On the Outgoing server settings page, add the following:

  • SMTP server - Type your outgoing mail server name: smtp.office365.com.
  • Security type - TLS
  • Port number - Type your port number: 587. Tap Next.

droid_imap_outgoing_server_settings

  1. Review account settings.
  2. Tap Next.
  3. In Account name type a name for this account and the name you want displayed when you send e-mail to others.
  4. Tap Next.

Tip  You may need to wait ten-to-fifteen minutes after you set up your account before you can send or receive email.

Outlook App for Android

Note - Outlook for Android requires a device running Android 4.0 or later.

  1. Download the Outlook for Android app from the Google Play store.  Open the Outlook app, choose settings then Add An Account.
  2. Tap Office 365.
Droid_Add_Account
  1. Enter your full email address, for example jsmith@lamar.edu, type your password, and then tap Sign in.

    Outlook for Android then starts syncing the account.
  2. To view your calendar, files, or contacts from the app, tap More More_Icon  .

Android_Inbox

IMAP using Outlook App

If you're setting up an IMAP account you can use Outlook for Android

Note:  Outlook for Android requires a device running Android 4.0 or later.

By using the Outlook for Android you can access your email, calendar, and contacts from within the app rather than having to check separate apps.

  1. Download the Outlook for Android app from the Google Play store if you haven't installed it yet.  

    If you already have it installed, open it and then depending on your device, tap the navigation control at the bottom of your Android, or tap More > Settings > Add Account.
  2. Tap IMAP.

    Android_IMAP

  3. Type your display name, full email address, for example jsmith@lamar.edu, your password, and then tap Next. Outlook for Android then starts syncing the account.

Exchange using manual settings

  1. Tap Settings > Accounts > Add account > Email.

    android_add_accounts_exchange
  2. Type your full email address, for example jsmith@lamar.edu, type your password.
  3. Select Manual Setup.
  4. Select Exchange server settings.
  5. Review the settings on the Microsoft Exchange Active Sync page and update if necessary with the following values:
    • Email - Make sure your full email address is in this box, for example, jsmith@lamar.edu.
    • Domain\Username - Type your full email address in this box, for example, jsmith@lamar.edu.
    • Password - Type in your password.
    • Exchange Server - outlook.office365.com.
    • Make sure the Use secure connections (SSL) box is checked.


android_server_settings_exchange

  1. Tap Next.
  2. Accept the defaults or make changes for how you want your account to sync on your device. When you're finished, swipe to the bottom and tap Next.
  3. On the Set up email page you can change the name of your account. When you're finished tap Next.

If you synced your calendar and contacts in step 7 you can go to those apps on your phone to view any items that might be there. If you synced tasks as well, you should see them in the calendar app on your device. It might take a few minutes for everything to sync.

Use phone/tablet settings for iOS

  1. Tap Settings > Mail, Contacts, Calendars > Accounts > Add account
  2. In the Add Account page, tap Exchange.
    iOS Add Account

  3. Enter your full email address, for example jsmith@lamar.edu, and your password, and then tap Next.

    iOS Exchange
  4. By default, MailContacts, and Calendar information are synchronized. Tap Save.

IMAP using phone/tablet settings

Note   If you're setting up an IMAP account, only your email will sync to your device. Calendar and contacts associated with that account will not sync to device.

  1. Tap Settings > Mail, Contacts, Calendars > Accounts > Add account > Other.
  2. In the Add Account page, tap Other > Add Mail Account.

ios_add_account

  1. Enter your full email address, for example jsmith@lamar.edu, your password, and change the description if you want. Tap Next
  2. Select IMAP and add the following.
  • Incoming Mail Server
    • Host Name : outlook.office365.com.
    • User Name Type your email address, for example jsmith@lamar.edu.

      ios_incoming_mail_server
  • Outgoing Mail Server
    • Host Name Type your outgoing mail server name: smtp.office365.com.

      ios_outgoing_mail_server
  1. Tap Next.

Note   If you get a time-out message, your password or other information might be incorrect. Retype the information, and then try again.

  1.  After your account is verified Tap Save.

Outlook App for iOS 4

Note Outlook for iOS requires iOS 8.0 or higher. If the app is incompatible with your device, try adding your mail account using the built-in mail app that comes with your device.

  1. Download the Outlook for iOS app from the Apple Store.

    Open it, then tap Add An Account.

    iOS Add Account
  2. Tap Office 365.
  3. Type your full email address, for example jsmith@lamar.edu.
  4. You will be redirected to the LU login page.
  5. Enter your email and password.

Log In

Tip If you get a time-out message, your password or other information might be incorrect. Retype the information, and then try again.

IMAP using iOS App

If you're setting up an IMAP account you can use Outlook for iOS.

Note Outlook for iOS requires iOS 8.0 or higher. If the app is incompatible with your device, try adding your mail account using the built-in mail app that comes with your device.

  1. Download the Outlook for iOS app from the Apple Store.

If you already have it installed, open it, then tap Settings > Add Account.

  1. Tap IMAP.

    ios_imap_app
  2. Type your full email address, for example jsmith@lamar.edu, type your password.
  3. Enter your display name.
  4. Enter IMAP as the Description.
  5. Log in.

Tip   If you get a time-out message, your password or other information might be incorrect. Retype the information, and then try again

If you still cannot connect.  Tap Show advanced settings.

Incoming Mail Server

  • Host Name Type your incoming mail server name: outlook.office365.com:993
  • User Name Type your email address, for example jsmith@lamar.edu.
  • Password Type your password.

Outgoing Mail Server   

  • Host Name Type your outgoing mail server name: smtp.office365.com:587
  • User Name Type your email address, for example jsmith@lamar.edu.
  • Password Type your password.   
  1. Tap Log In.

Email

Set up Outlook Desktop Client Email Folder(s)

If you would like to give someone permissions to access any email folder, there are three steps.

Step 1: You need to give the person permission to access your account name (e.g., Jane Doe)

Step 2: You need to give the person permission to access your primary folder (Inbox)

Step 3: You need to give the person permission to access each Folder/Subfolder you want to share

The process for sharing your Mailbox and your Individual folders is the same. 


Step 1: Permission to access your account name (e.g., Jane Doe)

  1. Open Outlook
  2. Click Mail in the bottom-left corner of the window
  3. Right-click your account name

    Outlook-Account Name
  4. Click Data File Properties
  5. Click the Permissions tab
  6. Click Add..and add the person(s) with whom you wish to share your folder and click OK
  7. Click the person(s) and select Folder visible under Other
  8. Click Apply and OK

Step 2: Permission to access your primary folder (e.g., Inbox)

  1. Right-click on Inbox
  2. Click the Permissions tab
  3. Click Add. Add the person(s) with whom you wish to share your folder and click OK
  4. Click the person(s) and select Folder visible under the Other section
  5. Click Apply and OK
  6. Send the person you just shared with an email notifying them they now have access

Step 3: Permissions to access each Secondary Folder/Subfolder you want to share

  1. Right-click desired secondary folder > Properties
  2. Click the Permissions tab
  3. Click Add. And add the person(s) with whom you wish to share your folder and click OK
  4. Click the Permissions Level drop-down and select one of the following:
    • Reviewer - Read items and files only.
    • Editor – Create, read, modify, and delete all items and files.

      Email-Secondary Permissions
  5. Click Apply and OK
  6. Send the person you just shared with an email notifying them they now have access.

Adding Outlook Desktop Client Shared Email Folder(s)

  1. Open Outlook
  2. Click Mail in the bottom-left corner of the window
  3. Click File > Open & Export 
  4. Click Other User’s Folder
  5. In the Name box, enter the name of the person who granted you sharing access, or click Name to select from the list.

    Open_other _users_folder
  6. In the Folder type list, click the folder you wish to open. For example, Inbox.
  7. Click OK
  8. The owner of the shared email folder will appear.  Click the arrow to view the shared folder.

    shared_folder_outlook

Set up Outlook Desktop Client Mail Rules

  1. Open Outlook
  2. In the Navigation Pane, click Mail.
  3. On the Tools menu, click Rules and Alerts.
  4. If you have more than one e-mail account, in the Apply changes to this folder list, select the Inbox that you want.
  5. Click New Rule.
    • Select a template
      • Under Step 1: Select a template, select the template that you want from the Stay Organized or Stay Up to Date collection of templates.
      • Under Step 2: Edit the rule description, click an underlined value. For example, if you click the people or distribution list link, the Address Book opens.
    • Which condition(s) do you want to check?
      • Under Step 1: Select condition(s), select the conditions that you want the messages to meet for the rule to apply.
      • Under Step 2: Edit the rule description, click an underlined value if you have not done so already, and then click Next.
    • What do you want to do with the message?
      • Under Step 1: Select action(s), select the action that you want the rule to take when the specified conditions are met.
      • Under Step 2: Edit the rule description, click an underlined value if you have not done so already, and then click Next.
    • Are there any exceptions?
      • Under Step 1: Select exception(s), select any exceptions to the rule, and then click Next.
    • Finish rule setup
      1. To finish creating the rule, enter a name for the rule, and then select any other options that you want.
      2. If you want to run this rule on messages that already are in one of your folders, select the Run this rule now on messages already in "folder" check box.

      3. To apply this rule to all your e-mail accounts and the Inbox associated with each account, select the Create this rule on all accounts check box.

      4. Click Finish

Set up Outlook Web App (OWA) Mail Rules

  1. Inbox rules in OWA automatically perform specific actions on messages as they arrive, based on your criteria.

    Examples

    • For example, you can create a rule to automatically move all mail sent to you from a specific person.
    • For example, you can create a rule to automatically move all mail sent to a group you're a member of to a specific folder.

    Best practice is to create rules in OWA.

    1. Log in to your LU Email at https://outlook.com/lamar.edu
    2. Click Mail
    3. Click the gear icon, then Options
    4. On the Options screen, in the column on the left, under Mail, Select  Inbox and Sweep Rules
    5. Click +, then select the desired option.  (For example, Create a new rule)
    6. Enter a name for your rule
    7. Under When the message arrives, and, select the desired criteria.
      • If your condition is based on a person from contacts, a people window will open, where you can find and select the desired person.
      • If your condition is based on looking for specific words, a specify words or phrases dialog box will open. You must type the word or phrase, click the plus sign, then click Ok.

    You'll see the value(s) you specified to the right of the condition you specified.

    1. Under Do All the following, select the action you want the rule to take. A window or dialog box will open where you can select the folder, category, or person associated with the action you selected.
    2. Click Save 

Calendars

Set up Shared Outlook Desktop Client Calendars

Sharing Your Primary Calendar-Reviewer

Reviewer Can Read Items and Files Only

  1. Open Outlook
  2. Right-click your primary calendar under My Calendars.
  3. Click Share > Share Calendar
  4. Click To and select the desired names
  5. Click the Details drop-down list and select from the following:
    • Availability Only – Provides assignee with free/busy information
    • Limited Details – Provides assignee with subject, location, day, and time
    • Full Details – Provides assignee full event details including: subject, location, attendees, and description

      Outlook Calendar-Reviewer
  6. Click Send

Sharing Your Primary Calendar-Editor

Editor Can Create, Read, Modify, and Delete All Items and Files

Step 1:  Share as Reviewer with the following steps:

  1. Open Outlook
  2. Right-click your primary calendar under My Calendars.
  3. Click Share > Share Calendar
  4. Click To and select the desired names
  5. Click the Details drop-down list and select from the following:
    • Availability Only – Provides assignee with free/busy information
    • Limited Details – Provides assignee with subject, location, day, and time
    • Full Details – Provides assignee full event details including: subject, location, attendees, and description
  6. Click Send

Step 2:

  1. Open Outlook
  2. Right-click your primary calendar under My Calendars.
  3. Click Share > Share Calendar
  4. Click To and select the desired names
  5. Click the Details drop-down list and select Full Details
  6. Click Send



  7. Right-click your primary calendar
  8. Select Properties > Permissions
  9. Select the name of the person you want to assign editor permissions.
  10. Select the Permissions Level drop-down and click Editor.

    Outlook Properties-Permission
  11. Select Apply > OK

Sharing your Secondary Calendar-Reviewer

Reviewer Can Read Items and Files Only

  1. Open Outlook
  2. Click Mail in the bottom-left corner of the window
  3. Select the designated calendar
  4. Click Share > Share Calendar
  5. Click To and select the desired names

    Outlook-Review Invite
  6. Click Send 

Adding A Shared Calendar

1.Open Outlook
2.Open the sharing invite email from your Inbox
3.Click Open this Calendar

Outlook-Sharing Invite

Based on permissions assigned, the calendar will open and will now appear in your My Calendars list or your Shared Calendars list.

Sharing Your Primary Calendar-Reviewer in Outlook Web App

  1. Choose the App launcher App Launcher, and then choose Calendar.
  2. Choose Share.
  3. Type the name of the person that you want to share your calendar with. 
  4. Select Full details
  5. Click Send

Sharing Your Primary Calendar-Editor in Outlook Web App

Editor Can Create, Read, Modify, and Delete All Items and Files

  1. Choose the App launcher  App Launcher , and then choose Calendar.
  2. Choose Share
  3. Type the name of the person that you want to share your calendar with.
  4. Select Editor for permissions
  5. Click Send